FAQ

General information

1- What is an Erasmus Mundus Action 2 program and what is the difference with other Erasmus Mundus programs?

An Erasmus Mundus Action 2 (EMA2) program refers to a partnership between European and targeted Third Countries higher education institutions. In the case of the CARIBU program, it refers to the partnership and scholarship framework between 8 European universities and 12 higher education institutions from the ACP (Africa, Caribbean, Pacific) region.

An Erasmus Mundus Action 1 program refers to joint master and PhD programs offered by a consortium of European, and possibly third-country, higher education institutions.

An Erasmus Mundus Action 3 program refers to measures taken abroad to promote the quality and the attractiveness of European higher education in Third Countries

Link to EACEA FAQ: http://eacea.ec.europa.eu/erasmus_mundus/tools/faq_en.php

2- What are an exchange student and a degree student?

An exchange student is officially registered in a university in his/her home country and pays the tuition fees to his/her home university. He/she participates in short-term mobility flows (5 to 10 months for Master students and 10 months for PhD students) to a European university. No degree from the host university will be delivered at the end of the exchange period. However, the credits and the academic results obtained during the exchange period will be transferred to the home university and recognized as part of the curriculum of the program at the home university.

A degree student participates in a long-term program and will no longer be registered in his/her home university. He/she will obtain the degree from the host university. Tuition fees are covered by the CARIBU program.

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3- What is a consortium?

A consortium refers to a group of higher education institutions and supporting organizations who have agreed to participate together in a mobility program.

In the CARIBU project, the consortium is composed of 20 higher education institutions:

European partners

(NB: staff registered in these universities should apply as Target Group 1)

  • Vrije Universiteit Brussels, Belgium
  • Ghent University, Belgium
  • Mendel University, Brno, Czech Republic
  • Aalborg University, Denmark
  • Université de Nantes, France
  • Silesian Universiy of Technology, Poland
  • Universidade de Lisboa, Portugal
  • Universitatea Tehnica din Cluj-Napoca, Romania

ACP Partners

(NB: students and staff registered in these universities should apply as Target Group 1)

  • The college of the Bahamas, Bahamas
  • University of Buea, Cameroon
  • Université Catholique de Bukavu, Democratic Republic of Congo
  • Jimma University, Ethiopia
  • University of the Gambia, Gambia
  • University of Ghana Business School, Ghana
  • Universidade Eduardo Mondlane, Mozambique
  • National University of the Samoa, Samoa
  • Anton the Kom Universiteit van Suriname, Suriname
  • Sokoine University of Agriculture, Tanzania
  • Universidade Nacional Timor Lorosa’e, Timor-Leste
  • Makerere University, Uganda

Associate partner universities

(NB: students registered in these universities or in a higher education institution of these countries should apply as Target Group 2)

  • University of Cape Verde
  • University of Guyana
  • Moi University, Kenya
  • University of Zambeze, Mozambique

Other associate partners

  • Network of universities from the Capitals of Europe (UNICA), Belgium
  • Secretariat of the African, Caribbean and Pacific States, Belgium
  • Scientific Research Organization of Samoa, Samoa
  • Organization of American States, USA
  • Scholars at Risk Network at New York University, USA
  • UNESCO International Institute for Higher Education in Latin America, Venezuela
4- Is intra-ACP mobility allowed?

No. The program only allows:

  • students and staff mobility from the ACP countries to the European higher education institutions;
  • staff from the European partner universities to the ACP partner higher education institutions.
5- What is ECTS?

The European Credit Transfer System (ECTS) is the common European credit system that aims at facilitating the recognition of degrees and diploma across Europe.

Each academic course is allowed a certain number of ECTS and each degree is obtained given the validation of a fixed number of credits.

Programs

6- When does the mobility period start?

The CARIBU program has received its first grant holders during the 2014-2015 academic year.

A third and last cohort of students will be selected for the 2016-2017 academic year. Mobility will be expected to start between September and December 2016.

 

7- What courses can I take abroad?

Please refer to the academic offer  to learn more about the academic offer of each partner university in the consortium.

NB: your application should be relevant with your previous field of study.

8- Is a degree offered at the end of the program?

If you apply as an exchange student (5-10 months mobility period for Masters, 10 months for PhDs), no degree from the host university will be delivered. However, your courses will be recognized as part of your degree at your home institution.

If you apply as a degree student, you will receive the degree from your host university. For the 2016-2017 academic year, degree mobility is only offered at Master’s level.

Please refer to question 2 for more information on exchange/degree students.

Students/staff criteria

10- I am a national of a country represented in the lot but not registered in one of the participating universities. Can I apply and what target group do I belong to?
  • If you are registered in another university: you can apply as Target Group 2
  • If you have already obtained a university degree in one of the countries of the lot: you can apply as Target Group 2
  • If you are an alumnus from one of the partner institutions (with no current link to the partner institution), you can apply as Target Group 2
  • If you are related to one of the associate partners, you can apply as Target group 2
  • If you are a national of one of the participating ACP countries and you are in a vulnerable situation (i.e: refugee, asylum seeker, displaced population, etc.): you can apply as Target Group 3

 

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11- Can nationals from ACP countries who are residing in Europe apply?

In order to be eligible, ACP students must have not resided nor carried out their main activity (study, work, etc) for more than a total of 12 months over the last five years in one of the European countries at the time of submitting their application to the CARIBU consortium. This does not apply to TG3 candidates.

12- Can applicants benefit from more than one mobility flow?

No, a student or academic staff can only benefit from one mobility flow in the CARIBU project.

Applicants cannot have already benefited from a Erasmus Mundus scholarship for the same level of studies.

13- What are the language requirements to participate in the program?

All applications should be submitted in English.

Depending on the language of instruction of the program you are applying to, a certificate of proficiency in the teaching language will be required. Please contact your desired host university in order to find out which certificates and what level is required.

The CARIBU partner universities offer programs in English, French, Dutch and Portuguese.

14- Can I apply if I have not obtained my degree yet?

Applications to Masters and PhD programs are open for all students who already have validated respectively their Bachelor’s degree or Master’s degree OR who are respectively in their last year Bachelors or Masters. In this last case, the application online will be accepted with all the documents that are already in the possession of the student AND a schooling certificate indicating the expected date of graduation (provided by the Secretariat or the office of International Relations in your home university). The last transcript of record (that proves the acquiring of the degree) will be asked later.

In all cases, students must make sure that the desired mobility starts AFTER the final exams of their current academic year. All admissions to the CARIBU program are subject to the degree validation, which means that no mobility can start before the completion and success in all exams.

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9- What is a target group?

Please refer to the table in Who can apply to find out about target groups

Application procedures

15- How do I apply to the program?

All applications should be submitted through this website.

Please visit the Apply Here section.

16- I do not have a passport. What should I do?

Passports are compulsory to travel to Europe. It is therefore strongly advised that you start the procedures for a passport application as soon as possible.

In the application form you can upload an ID, if you don’t have a passport yet.

17- Do I need to have all my documents (transcripts of records, IDs, etc.) translated in English?

Since the whole application process is in English, we recommend that all documents are translated in English and stamped by your home university.

If you are applying for a French, Dutch or Portuguese-speaking program and if your documents are already respectively in one of these languages, you do not need to translate them.

Motivation letters and/or recommendation letters should be uploaded in English, an additional copy in the language of instruction is optional.

18- What are the deadlines for application?

For the 2016-2917 academic year, the call for applications will be opened from the 12th of October 2015 to the 08th of February 2016.

NB: Dates may be subject to change without prior notice

Selection procedures

19- How is the selection made?

-       The application forms of TG1 and TG2 applicants will be screened and validated online by the International Relations Office or contact person of your home university. This step is meant to assess the administrative and technical aspects of the application: is the student enrolled in the home university? Is mobility allowed during this phase of the study program? Are all the required documents attached? …

-       The applications are sent to the desired host universities. In each host university, there is a local project manager who will check if the application fulfils all the requirements of the university (language requirements, level of study, field of research, etc.), usually in collaboration with the registrar’s office.

-       Then the application is sent to the relevant departments in the host university for an academic evaluation by the professors. The evaluation is made through a standardized evaluation form that will deliver marks according to a certain number of criteria (analysis of the grades on the ToR, evaluation of the motivation letter, relevance of the courses chosen (for exchange students), etc…)

-       The actual selection of the scholarship holders is for 70% based on evaluation scores and 30% based on cross-cutting issues (ex: to obtain the gender balance for instance). This selection is made by a selection committee.

The host university has the final word regarding the acceptance or not of a student or staff member.

-       The number of available scholarships has been defined in advance. The candidates with the highest scores receive a scholarship.

-       The CARIBU Secretariat (located at Vrije Universiteit Brussel – VUB) informs all applicants (selected, reserve and rejected candidates). Afterwards the host university will be responsible for further processing of the mobility and contact with the student.

-       All students and staff members applying for the 2016-2017 academic year are expected to start their studies/research latest in December 2016.

20- When will the selection results be available?

Results are expected on April 2016 (for applicants to the 2016-2017 academic year).

NB: Dates may be subject to change without prior notice

Selected Students/staff

21- What should I do once I know I am selected?

The host university and CARIBU secretariat will contact you and inform you how to proceed with the application procedure in the host university.

22- What are the facilities offered abroad?

Each host university has different facilities.

However, the International Relations office in each host university will help you with various issues such as finding accommodation, language courses, administrative procedures, social life, etc. They also organize welcome days with all the international students once they arrive on campus.

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23- What are the commitments for selected students/staff?

Student mobility should start before the 31st of December of the upcoming academic year (eg: if you are selected in April 2016, your mobility should start before the 31st of December 2016).

Staff mobility can take place anytime during the project (e.g: a staff selected in April 2016 can organize his/her mobility anytime between April 2016 and July 2017 – the mobility period should be agreed upon with the host university)

You will have to sign a student contract that will state all the commitments on each side (students’ commitment and the host university commitment).

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Scholarships

24- Who gets the scholarships?

Available places at host universities and available scholarships are limited. The scholarships are divided according to the selection criteria mentioned above (based on the evaluation process explained in question 19). Being accepted by a host university does not necessarily mean you will get the scholarship and vice versa, being selected for the CARIBU scholarship does not mean you will necessarily be accepted in the host university: you need to first perform all admission procedures in the host university, in due time and providing all requested documents in order to obtain your acceptance letter in the host university.

The scholarship is only paid for the time spent in Europe.

25- What is included in the scholarship?

The amount of the scholarship differs depending if you are a Master student (1,000 € per month), a PhD student (1,500 € per month) or a staff member (2,500 € per month).

The scholarship includes:

  • A living allowance
  • 1 return economy class ticket
  • Health and repatriation  insurance for the whole period of the mobility
  • Participation costs (tuition fees, language courses when applicable, etc.)

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26- How will I receive the scholarship?

Once you arrive in your host university, you will get assistance to open a bank account. The subsistence allowance will be transferred every month on this bank account.

Depending on the host university policy, staff will be paid either via bank transfer, cheque or cash.

27- When will I receive the scholarship?

The living allowance is paid monthly from the 1st month. It can only be paid after your arrival in the host university. No advance payment can be done.

28- What about insurance?

All selected candidates are fully insured by the CARIBU project (medical insurance and third party liability)

29- Do I need to pay the tuition fees?

If you are an exchange student, you will need to pay the regular tuition fee at your home university. All tuition fees at the host institution are covered by the CARIBU project.

For degree students, the tuition fees are paid by the CARIBU program directly to the host university and will not be charged to you.

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